We are a Husband and Wife partnership trading as C J Enterprises.

You can get hold of us in any of the following ways:

(a)          by phoning us on [01724 783252]

(b)         by email [a.lockwood@live.co.uk or classic.vehicle.data@live.co.uk]

(c)          by writing to us at [A and CJ Lockwood, 85 West St, West Butterwick, DN173LG]. 

We take the privacy, including the security, of personal information we hold about you seriously.  This privacy notice is designed to inform you about how we collect personal information about you and how we use that personal information.  You should read this privacy notice carefully so that you know and can understand why and how we use the personal information we collect and hold about you.

We do not have a Data Protection Officer, but if you have any questions about this privacy notice or issues arising from it then you should contact Andrew Lockwood who is responsible for matters relating to data protection at our organisation, including any matters in this privacy notice.  You can contact them using the details set out above.

We may update this privacy notice from time to time.  This version was last updated on [01/03/23].

1.                Key Definitions

The key terms that we use throughout this privacy notice are defined below, for ease:

Data Controller: under UK data protection law, this is the organisation or person responsible for deciding how personal information is collected and stored and how it is used. 

Data Processor: a Data Controller may appoint another organisation or person to carry out certain tasks in relation to the personal information on behalf of, and on the written instructions of, the Data Controller. (This might be the hosting of a site containing personal data, for example, or providing an email marketing service that facilitates mass distribution of marketing material to a Data Controller’s customer-base.)

Personal Information: in this privacy notice we refer to your personal data as ‘personal information’. ‘Personal information’ means any information from which a living individual can be identified.  It does not apply to information which has been anonymised.

Special Information – certain very sensitive personal information requires extra protection under data protection law.  Sensitive data includes information relating to health, racial and ethnic origin, political opinions, religious and similar beliefs, trade union membership, sex life and sexual orientation and also includes genetic information and biometric information. 

2.                Details of personal information which we collect and hold about you

2.1             Set out below are the general categories [and details of retention periods in relation to those categories (see section 8 below for more details about retention)] and in each case the types of personal information which we collect, use and hold about you:

General Category	Types of Personal Data in that category	Retention Periods
Identity Information	This is information relating to your identity such as your name.	This information is only kept on copy invoices and retained for the required time for accounting / tax purposes. — normally 6 years.
Contact Information	This is information relating to your contact details such as e-mail address, addresses, telephone numbers	This is only kept for 1 year following the completion of the work.
[Account Information]	We avoid receiving or storing any account information.	Not retained
[Payment Information]	[This is information relating to the methods by which you provide payment to us such as [bank account details, credit or debit card details] and details of any payments (including amounts and dates) which are made between us.]	This is only kept for 1 year following the completion of the work. We do not carry out any debit and credit card transactions other than paypal.
[Transaction Information]	[This is information relating to transactions between us such as details of the goods, services and/or digital content provided to you and any returns details.]	This is only kept for 1 year following the completion of the work.
[Survey Information]	[This is information which we have collected from you or which you have provided to us in respect of surveys and feedback.]	This is only kept for 1 year following the completion of the work.
[Marketing Information]	[This is information relating to your marketing and communications preferences.]	None retained.
[Website, Device and Technical Information]	[This is information about your use of our website and technical data which we collect (including your IP address, the type of browser you are using and the version, the operating system you are using, details about the time zone and location settings on the device and other information we receive about your device)]	None retained, there is no log on facility on the website.
[ANY OTHER INFORMATION]	n/a

 

The types of personal data we collect about you may differ from person to person, depending on the type of work we are doing for you.

3.                Details of special information which we collect and hold about you or anyone else.

4.                Details of how and why we use personal information

4.1             We are only able to use your personal information for certain legal reasons set out in data protection law.  There are legal reasons under data protection law other than those listed below, but in most cases,  we will use your personal information for the following legal reasons:

(a)          Contract Reason: this is in order to perform our obligations to you under a contract we have entered into with you;

(b)         Legitimate Interests Reason: this is where the use of your personal information is necessary for our (or a third party’s) legitimate interests, so long as that legitimate interest does not override your fundamental rights, freedoms or interests.

(c)          Legal Obligation Reason: this is where we have to use your personal information, in order to perform a legal obligation by which we are bound; and

(d)         Consent Reason: this is where you have given us your consent to use your personal information for a specific reason or specific reasons.

4.2             So that we are able to provide you with goods and services, we will need your personal information.  If you do not provide us with the required personal information, we may be prevented from supplying the goods and services to you.       

4.3             It is important that you keep your personal information up to date.  If any of your personal information changes during the time that we are carrying out work for you, please contact us as soon as possible to let us know.

4.4             Where we rely on consent for a specific purpose as the legal reason for processing your personal information, you have the right under data protection law to withdraw your consent at any time.  If you do wish to withdraw your consent, please contact us using the details set out at the beginning of this notice.  If we receive a request from you withdrawing your consent to a specific purpose, we will stop processing your personal information for that purpose, unless we have another legal reason for processing your personal information, in which case, we will confirm that reason to you. 

4.5             We have explained below the different purposes for which we use your personal information and, in each case, the legal reason(s) allowing us to use your personal information.  Please also note the following:

(a)          if we use the Legitimate Interests Reason as the legal reason for which we can use your personal information, we have also explained what that legitimate interest is; and

(b)          for some of the purposes we may have listed more than one legal reason on which we can use your personal information, because the legal reason may be different in different circumstances.  If you need confirmation of the specific legal reason that we are relying on to use your personal data for that purpose, please contact us using the contact details set out at the start of this privacy notice.

Purpose	Legal Reason(s) for using the personal information
To process your order, which includes taking payment from you, advising you of any updates in relation to your order.	To update you on the progress of the work and request payment.
To comply with audit and accounting matters.	[Legal Obligation Reason]

4.6             Under data protection laws we can only use your personal information for the purposes  we have told you about, unless we consider that the new purpose is compatible with the purpose(s) which we told you about.

5.                your rights under data protection law

5.1             Under data protection laws you have certain rights in relation to your personal information, as follows:

(a)          Right to request access: (this is often called ‘subject access’).  This is the right to obtain from us a copy of the personal information which we hold about you. We must also provide you with certain other information in response to these requests to help you understand how your personal information is being used.

(b)         Right to correction: this is the right to request that any incorrect personal data is corrected and that any incomplete personal data is completed.

(c)          Right to erasure: (this is often called the “right to be forgotten”).This right only applies in certain circumstances.  Where it does apply, you have the right to request us to erase all of your personal information.

(d)         Right to restrict processing: this right only applies in certain circumstances.  Where it does apply, you have the right to request us to restrict the processing of your personal information.

(e)          Right to data portability: this right allows you to request us to transfer your personal information to someone else.

(f)          Right to object: you have the right to object to us processing your personal information for direct marketing purposes.  You also have the right to object to us processing personal information where our legal reason for doing so is the Legitimate Interests Reason (see section 4 above) and there is something about your particular situation which means that you want to object to us processing your personal information.  In certain circumstances you have the right to object to processing where such processing consists of profiling (including profiling for direct marketing).

5.2             In addition to the rights set out in section 10.1, where we rely on consent as the legal reason for using your personal information, you have the right to withdraw your consent.  Further details about this are set out in section 4.5.

 

5.3             If you want to exercise any of the above rights in relation to your personal information, please contact us using the details set out at the beginning of this notice.  If you do make a request then please note:

(a)          we may need certain information from you so that we can verify your identity;

(b)         we do not charge a fee for exercising your rights unless your request is unfounded or excessive; and

(c)          if your request is unfounded or excessive then we may refuse to deal with your request.